Useful information on claiming expenses

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If you are authorised to claim expenses for the shift you work, you will need to submit an approved expenses form to payroll.

Before you send it in, please make sure that the form is signed and dated by you and your Manager. The date on the form must be on or after the date of the last amount you have claimed. If the approver does not date the form or the date is earlier than the date of your latest claim, the form will be returned to you unpaid.

For example, if the last item on the form is for mileage on 25th June, you and the approver must sign and date the form on 25th June or later than this date but not more than 3 months after. If it is dated 23rd June the form would be rejected.

For more information, please contact our 24 hours service centre on 03332 407 552 or email fwhr@nhsprofessionals.nhs.uk

About the author

NHS Professionals administrator

NHS Professionals manages the temporary staffing needs of around 66 NHS Trusts across England. An integral part of the NHS, it aims to reduce Trusts’ spending on flexible workers without compromising quality, by providing greater transparency of demand and supplying bank staff at the best possible rate. Its bank of more than 40,000 flexible workers comprises general and specialist nurses, doctors, midwives, admin/clerical , allied health professionals, healthcare scientists, support services among other healthcare professionals.

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